A Package is a collection of items that are sold together.
For example: a Package could be a nights stay with breakfast and dinner included.
Instead of making a reservation for the room and a separate sale for the breakfast and evening meal, a package can be created which includes everything and will be sold as one transaction during the reservation process.
A fixed package can run for more than one night, however the collection of items are not be repeated every night. If the package price is different for each room type, a package will need to be created for each room type to reflect the prices.
For example:
A Fixed Package that costs £600 for a 3 night stay could be made up of the following:
- A room sale
- 3 Breakfasts per guest
- 2 Dinner allowances per guest
- Chocolate in the room on Arrival
Create a new fixed night package:
1. Click on the Package icon in the Areas section on the screen.
2. Click Fixed night package under the heading of New in the Shortcuts Menu.
3. Complete the fixed night package form, fields marked with a red dot are mandatory.
Package Description: Enter the package name.
Nights: Enter the set number of nights.
Button Caption: The package name is automatically copied into this field. If packages are used on an EPOS screen, this is the button description that will be displayed.
See How to Create a New EPOS Screen
Group: Select one of the options that relate to the package.
1 Adult: Enter the standard price for single occupancy.
2 Adults: Enter the standard price for double occupancy.
3 Adults: Enter the standard price for 3 adults.
VAT Code: Select the correct VAT code.
Items Price List: Select a price list. Usually the internal price list is used for packages as the package price includes VAT and items included in the package need to be priced without VAT.
See How to Create New Price List
Enabled: Click 'Yes' to enable the package to be used. Click 'No' to disable the package.
Discount: Click 'Yes' or 'No'. Discounts only apply to packages sold on EPOS.
Use Occupancy: Click 'Yes' to apply charges based on the number of adults i.e. Breakfast.
Click 'No' for a fixed price package regardless of the number of adults.
Breakfast: Click 'Yes' if the package includes breakfast and should display on the breakfast report.
Lunch: Click 'Yes' if the package includes lunch.
Dinner: Click 'Yes' if the package includes dinner.
Service Charge: Click 'Yes' if service charge is to be applied. Service charge only applies to packages sold on EPOS.
Leisure Items Check: If the package consists of leisure elements, enter the number of treatments a guest can book on this package.
Fixed Price Element: If the package contains an item that has a different VAT code to the other items, enter the total price of the item.
Fixed Price VAT Code: Select the VAT code for the fixed price item.
4. Click on the Items menu to select the group the item belongs to.
The first item added to the package (the victim/accounting line) is usually priced as £0.00 and is allocated the remaining revenue from the package price after all other item charges have been allocated and allowances have been spent.
Missing an item? See How to Create a New Item
5. Select the sub group the items belongs to.
6. Left click and hold and drag the item into the blank space, then release the mouse button.
7. Repeat until all of the required items have been added to the package.
Add Price to the Internal Price List
If the item dragged onto the package does not have a price on the Internal price list it will be displayed in red.
1. A price can be added by left clicking on the item.
2. Click on prices.
3. Change the price list to internal.
4. Click on the price list, enter the Net price in the price field and click Save.
5. When all of the items and allowances have been added. Click Save.
Don't know how? See How to Add Allowance to Packages
See next: How to Create a Standard Package
How to Disable and Delete a Package